One of the most common questions from Canadian ITIN applicants is: 'How long will this take?' The answer is 8–14 weeks from the date the IRS receives your application. This guide explains the full timeline, what affects it, and what to do while you wait.
The 8–14 Week Timeline Explained
The 8–14 week processing period runs from the date the IRS receives your Form W-7 application. Here's the breakdown:
- Week 1–2: IRS mailroom receives application, assigns to processing queue
- Week 2–4: IRS examiner reviews application, verifies documents
- Week 4–8: ITIN assigned in IRS systems (not yet notified to you)
- Week 8–14: CP565 letter (ITIN assignment) printed and mailed to your Canadian address
Peak Season vs Off-Season
January–April (US tax filing season) is the IRS's busiest period. Applications submitted during this window typically take closer to 14 weeks. Applications submitted May through December typically process in 8–10 weeks. For time-sensitive situations (e.g., preparing for an Amazon product launch or a large US client contract), apply well in advance of your need date.
How to Track Your ITIN Application
ITIN Plus clients can call the IRS ITIN Unit at 1-800-829-1040 after 7–8 weeks to check status. The IRS can confirm: (a) whether your application was received, (b) whether processing is complete, and (c) your ITIN if assigned. Have your name, address, and date of birth ready for identity verification. International calls to this number are possible but expect hold times.
What to Do While Waiting
During the 8–14 week wait: (1) Start forming your US LLC if applicable, (2) Get your EIN for your LLC (this is separate and faster), (3) Notify US payers that your ITIN is pending and provide your W-7 submission date, (4) Continue operating — most US platforms accept a 'pending ITIN' status temporarily.
Frequently Asked Questions
How long does it take to get an ITIN from Canada?
8–14 weeks from the date the IRS receives your Form W-7 application. Applications during peak tax season (January–April) may take closer to 14 weeks. ITIN Plus submits directly as a CAA, ensuring the fastest possible entry into the IRS queue.
Can I get an ITIN faster than 8–14 weeks?
Not through any legitimate expedited service. The IRS does not offer an expedited ITIN service. Any service claiming faster processing is either misleading or using a special circumstance (e.g., in-person filing at an IRS Taxpayer Assistance Center, which requires a US trip).
What if my ITIN takes longer than 14 weeks?
If you haven't received your ITIN after 14 weeks, contact ITIN Plus at +1 (305) 216-6992. We can follow up with the IRS on your behalf. The IRS may have requested additional documentation or your application may have been lost in processing — both situations we can help resolve.
When does the 8–14 week clock start?
From the date the IRS physically receives your application — not from when you submit documents to ITIN Plus. ITIN Plus as a CAA submits directly to the IRS, typically within 1–3 business days of receiving your complete documents.
What is the IRS CP565 letter?
CP565 is the official IRS letter that contains your assigned ITIN. It is mailed to your address on the W-7 form (your Canadian address). This letter is your official proof of ITIN assignment. Keep it in a safe place.